-Documenting and delegating your work Sacha Chua

Post-it notes, index cards. are ог computer-based mindmaps handy for reshuffling categories of tasks The first step towards growing beyond the limits of your calendar and skills is to write down what you do. TODO CALENDAR don't have these written down or in a computer? Start there Look at your f task list calendar to see recurring tasks and tasks. groups of Then think about upcoming projects and business goals, what tasks and skills A------>B do you need for those? Do I really need this? Try to eliminate tasks before you delegate Now that or do them. you have a long list of tasks, group them by role / job description. Even if you're the only person in your company, draw an org chart that shows the multiple roles 18 Nov 18, 2013- Prioritize the tasks. Good candidates for delegation: Q A Routine, repeatable tasks - Buy time High-skill tasks you're not good at →Buy skill Tasks that interrupt your flow-Buy Concentration A. Routine tasks

1. Write step-by-step

instructions.

1. Observe people

as they carryinstructionsout

1. Revise instructions
2. Repeat until smooth

You probably won't getit right the first fewtimes... that's okay!Think about if/elseand anticipate errorsЯ□you fill. (Don't like org charts? At leastgroup the tasks by skill.)Read:The E-Myth series ofbooksThe 4-Hour Work WeekB. High-skill tasksFocus on being clearabout whatAgreeonyouwant.milestonesso that you can tellif the project ison trackⒸ Interrupting tasksGet someone torespond to andtriage theserequests, followup on items, etc.Thencan focusyouon other things